When people from different companies or departments within the same company have to work together, there is a level of trust at the beginning, you slowly know each other and start bonding and relying on what the other person has to offer as a client or service provider. Sometimes there is no time for people to get to know each other.
When there is no time for these connections to form between employees or client and businessman, there is an element that becomes a key part of the interaction: the ID card. Having all the identification information of a person you need to work with can help create immediate levels of trust. Something necessary when
This is what ID cards should have for you to trust it:
- A clear picture of the holder
Most of the space in an ID card has to be devoted to a clear, front-facing picture of the holder or bearer. Pictures have to be taken in white or blue background preferably since these backgrounds help the other person to outline the person in the picture more easily.
Also, some companies have specific rules regarding their pictures: the employee has to be wearing the uniform, slightly smiling, sometimes smiling is not allowed, and the person is asked to have a neutral face. No glasses, wigs, mustaches, or accessories that could interfere with the correct identification of the person.
- Clear and legible name and last name
Name and last name should be near the picture, in a bigger font than the one used for the rest of the information. Letters should contrast with the background of the rest of the card and should be printed using a normal font. Some companies have decided to use decorative fonts for their ID cards; this is not a problem as long as the name of the person is easy to read.
- Position or department
The identification of the employee has to come hand in hand with the signaling of where this person works. It should be located near the name, it is not necessary to have a huge font, but it has to be easy to read from a moderate distance. If the company is too big and there are hundreds of employees it can be necessary to have more detailed information, maybe their area of expertise or the floor where those services are located.
- It has to be located in a visible part of the body
What would be the idea of having an ID card if it is going to be in your pocket the whole time? There are lanyards that can be used to have it hanging from your neck or waist, festival lanyards in the UK are one of the favorites. It helps other people easily know where your information is since it is easy to spot a lanyard.
- Company’s logo or name
Holding an ID card is a responsibility. You are representing a brand, a company or business. Even though you might work for a single department or fraction of the company, they trust you in giving you a job and letting you carry their name next to yours in the ID card that identifies you both.
There is also the other side of the coin; the company has some responsibility with you as their employee. They have to take care of you and offer some benefits and perks; the ID card can hold some information that is relevant to the company for this purpose.
Some people disagree with the idea of wearing ID cards; they think it is something of the past or something unnecessary for their job. The truth is that ID cards are one single step in a more elaborate and complementary security system that allows members of the same company, security staff, and other people to feel safe by recognizing who they work with.
There are more advantages of the correct use of ID card than disadvantages. It is a common practice for many small companies and also for larger corporations since it is easy to implement.